Asana Backup Supported Entities
Entity |
Supported |
Notes |
Teams (for Organizations) |
+ |
|
Team name, ID, Description |
+ |
|
Team Members |
+ |
Including Team Members and Limited Access members (Guests) |
|
Team Type (Public to Organization, Private, Membership by request) |
+ |
|
Additional Team Settings |
− |
|
Workspace/Organization Users |
+ |
|
User name, ID |
+ |
|
User Email |
+ |
|
User Status |
+ |
|
User Type (Super Admin, Admin, Member, Guest, Invited) |
+ |
Users of all types except for deactivated/removed users are backed up |
User Profile Details (Role, Department, Photo, account settings) |
− |
|
Projects |
+ |
|
Public to Team Projects |
+ |
|
Private Projects |
+ |
|
Archived Projects |
+ |
|
Completed Projects |
+ |
|
Template Projects |
+ |
|
Project Details |
+ |
|
Project Name, ID, Description |
+ |
|
Project Icon, Color |
+ |
|
Project Start and Due dates |
+ |
|
Project-level Custom Fields |
+ |
|
Project Status and Status Update Messages |
+ |
Status Update Messages are backed up without their Collaborators, replies, and attachments added to them. Other Project Messages are not backed up |
Project Roles |
− |
|
Project Brief, Project-level Attachments |
− |
|
Project Owner |
+ |
|
Project Members, Member permissions |
+ |
|
Project Followers |
+ |
|
Project Workflows, Rules, Forms |
− |
|
Portfolios |
− |
|
Goals |
− |
|
Sections |
+ |
|
Section Title, ID, Section Order |
+ |
|
Project Tasks |
+ |
|
Public, Private tasks |
+ |
|
Task Templates |
− |
Task templates are backed up as regular tasks |
Milestones |
+ |
|
Approvals, Approval status |
+ |
|
Task Details |
+ |
|
Task Custom Fields and Values |
+ |
See the list of supported Task Fields below |
Task Custom Fields from the Library |
+ |
Only for the backed up projects |
Custom Field Settings |
+ |
|
Task Collaborators |
+ |
|
Task hierarchy, order |
+ |
|
Subtasks (of all levels) |
+ |
|
Subtask Field Values |
+ |
See the list of supported Subtask Fields below |
Subtask Collaborators |
+ |
|
Supported Task and Subtask Fields for Backup
Task and Subtask Fields |
Supported |
Notes |
Name |
+ |
|
|
Description (with formatting) |
+ |
|
Assignee |
+ |
|
|
Start Date, Due Date (with time) |
+ |
|
Completed (Mark Complete) |
+ |
|
Projects |
+ |
|
Dependencies |
+ |
|
Tags |
+ |
|
Likes |
+ |
|
Attachments |
+ |
All attachment types are backed up as links |
Comments |
− |
|
Task Activities |
− |
|
Task Custom Fields |
+ |
Local fields and from the Library |
Single-select type |
+ |
|
Multi-select type |
+ |
|
Text type |
+ |
|
Number type (Number, Percent, Currency) |
+ |
|
| Date type | + | |
| People type | + |
Asana Restore Supported Entities
Entity |
Supported |
Notes |
Teams (for Organizations) |
+ |
|
Team name, Description |
+ |
Team name and Description are not updated if the restore is performed to the existing Team |
Team Members |
+ |
|
|
Team Type (Public to Organization, Private, Membership by request) |
− |
New Teams will be created with the default Team type. Team type is not updated for the existing Teams |
Additional Team Settings |
− |
|
Workspace/Organization Users |
− |
User restore is not supported now due to API limitations. Users should still exist in the Workspace/Organization to add them to the Team, Project members, assignees, collaborators during the restore |
Projects |
+ |
|
Public to Team Projects |
+ |
|
Private Projects |
+ |
|
Archived Projects |
+ |
|
Completed Projects |
+ |
The restore account is specified as the user who has completed the project |
Template Projects |
+ |
|
Project Details |
+ |
|
Project Name, Description |
+ |
|
Project Icon, Color |
+ |
|
Project Start and Due dates |
+ |
|
Project-level Custom Fields |
− |
|
Project Status and Status Update Messages |
+ − |
Only the current (last) Status Update Message is restored, without replies and collaborators. The restore account is specified as the update Author |
Project Roles |
− |
|
Project Brief, Project-level Attachments |
− |
|
Project Owner |
+ |
If there is no Project Owner in the backed up project, or the Project Owner user is removed, the restore account will be set as the Project Owner |
Project Members, Member permissions |
+ − |
All Project Members will be added with the ‘Can edit’ permission |
Project Followers |
+ |
Users that are added to the Project Members may be also added to the project Followers in case the option to receive notifications on ‘Tasks added’ events in the projects is enabled in the user personal settings ("My Profile Settings" -> “Notifications”) |
Project Workflows, Rules, Forms |
− |
|
Portfolios |
− |
|
Goals |
− |
|
Sections |
+ |
|
Section Title, Section Order |
+ |
|
Project Tasks |
+ |
|
Public, Private tasks |
+ |
Public tasks in the Private project are restored as Private ones |
Task Templates |
− |
Task templates are restored as regular tasks |
Milestones |
+ |
|
Approvals, Approval status |
+ |
|
Task Details |
+ |
|
Task Custom Fields and Values |
+ |
See the list of supported Task Fields below |
Task Custom Fields from the Library |
+ |
Custom Fields from the Library are created during the restore if they no longer exist. The existing custom field settings are not updated |
Custom Field Settings |
+ − |
|
Task Collaborators |
+ |
|
Task hierarchy, order |
+ |
|
Subtasks (of all levels) |
+ |
|
Subtask Field Values |
+ |
See the list of supported Subtask Fields below |
Subtask Collaborators |
+ |
|
Supported Task and Subtask Fields for Restore
Task and Subtask Fields |
Supported |
Notes |
Name |
+ |
|
|
Description (with formatting) |
+ |
|
Assignee |
+ |
|
|
Start Date, Due Date (with time) |
+ |
Task Repeat is not supported for restore |
Completed (Mark Complete) |
+ |
|
Projects |
− |
Belonging to multiple projects is not restored |
Dependencies |
+ |
|
Tags |
+ |
|
Likes |
− |
|
Attachments |
+ |
All attachment types are restored as links |
Comments |
− |
|
Task Activities |
− |
|
| Created On, Created By, Last Modified On, Completed On, Completed By |
- | As the fields are system ones, they are populated with the current data automatically. In case a project is restored as a copy, the fields will be populated with the restore date and restore user account |
Task Custom Fields |
+ |
Local fields and from the Library |
Single-select type |
+ |
|
Multi-select type |
+ |
|
Text type |
+ |
|
Number type (Number, Percent, Currency) |
+ − |
Number field Format (Percent, Currency, Custom label) is not preserved |
| Date type |
+ | |
| People type | - | Not supported yet |