In this article, we will review the Asana -> Project for Web migration supported entities.
Please note: All information in this article also applies to the Asana-> Planner (premium plans) migration scenario.
Source System Entities |
Supported |
Target System Entities |
Notes |
Workspaces/Teams (for Organization) |
+ |
Microsoft 365 groups |
Microsoft 365 groups are created with the source Workspace/Team names if the corresponding Group Creation Mode is selected in the Migration Settings |
Workspace/Team members |
+ |
Microsoft 365 group members |
Source Workspace/Team members are added as members to target Microsoft 365 groups if the option ‘Migrate all source workspace/team members’ is selected in the Migration Settings. The corresponding users should already exist in the target tenant and be mapped |
Users |
− |
Users |
Users themselves are not migrated but mapped with the target users. Necessary users should already exist in the target tenant |
Projects: Public to Team, Private |
+ |
Project for Web projects and Microsoft 365 groups |
New Microsoft 365 groups are created as Public ones. Microsoft 365 groups are created with the source Project names if the corresponding Group Creation Mode is selected in the Migration Settings. |
Archived Projects |
+ |
Project for Web projects and Microsoft 365 groups |
|
|
Project Sections
|
+ |
Project Buckets |
|
Project Tasks |
+ |
Project Tasks |
|
Project Subtasks |
+ |
Project Subtasks |
Project subtasks are migrated as subtasks, the hierarchy will be preserved. |
Milestone tasks |
+ |
Project Tasks |
Milestone tasks are migrated as regular tasks |
Approval tasks |
+ |
Project Tasks |
Approval tasks are migrated as regular tasks. |
Task and Subtask field values |
+ |
Task field values |
Please refer to the list of supported source and target task fields below. |
Task Custom Field values |
+ |
Task field values |
Please refer to the list of supported source custom fields below. |
Task user assignments |
+ |
Project task user assignments, Microsoft 365 group members |
Mapped users, assigned to tasks in the source Project, will be added as members to the corresponding target Microsoft 365 group and assigned to tasks. |
Project members (with Edit and View access) |
+ |
Microsoft 365 group members |
The corresponding users should already exist in the target tenant and be mapped |
Project owners |
+ |
Microsoft 365 group members |
Mapped users that are source Project owners are not added to the target group owners, but to the group members. |
Task Collaborators |
+ |
Microsoft 365 group members |
Mapped users, that are added as Task Collaborators in the source Project, will be added as members to the corresponding target Microsoft 365 group |
Project Details, Views, Forms |
− |
|
|
Supported Source and Target Item Fields
Source Task Fields |
Supported |
Target Task Fields |
Notes |
Section name |
+ |
Bucket name |
|
Name field |
+ |
Title field Notes field |
|
Assignee field |
+ |
Assignments field |
Mapped resources assigned to tasks in the source Project will be added:
|
Start Date field |
+ |
Start field |
|
Due Date field |
+ |
Finish field |
|
Completed checkmark |
+ |
Progress (% Completed) field |
By default:
Can be remapped |
Description field |
+ |
Notes field |
4000 characters max + links to attachments if the Attachments token is not provided for the Project for the Web connection |
Attachments |
+ |
Attachments |
Attachments are migrated to the Attachments task section if the Custom Fields and Attachments token is provided for the Project for the Web connection. If the token is not provided, all attachments will be added as links to the task Notes. In both cases, all file attachments from the source task will be migrated and added to the task folder on the group SharePoint site in the target tenant. |
Comments |
+ |
Notes | Comments are not migrated automatically. However, they can be transferred to the Notes target field if the task mapping is set up accordingly. |
Tags |
+ |
Labels | Tags to Labels can be migrated if the Custom Fields and Attachments token is provided for the Project for the Web connection. |
Cover image |
+ |
Attachments |
|
Task Updates (history) |
̶ |
|
|
Projects Task field |
- |
||
Task Dependencies |
+ |
Task Dependencies |
Only supported Dependencies, other will be skipped, e.g.:
|
Supported Task Custom Field types for mapping
Source Task Custom Field Type |
Target Task OOB Field |
Name |
Title Notes |
Date (Start and Due dates) |
Start Finish Notes |
Boolean (Completed) |
Progress (Percent Complete) |
Assignee |
Assignee |
Attachment |
Attachment |
Single-select (Drop-down) field |
Progress (Percent Complete) Notes Title Priority Labels |
Multi-select (Drop-down) field |
Progress (Percent Complete) Notes Title Priority Labels |
Text field |
Notes Title Priority |
Number field |
Progress (Percent Complete) Effort Effort Remaining Priority Notes |
Comment |
Notes |
| Tag | Label |
| Date field |
Start (Date) field Finish (Date) field Notes Title |
| People field |
Assignments (Assigned To) field |
Supported Target Custom Fields
Source Task Custom Field Type |
Target Task Custom Field type |
Notes |
|
Text Single-select (Drop-down) field Multi-select (Drop-down) field Name Date (only Start and Due date fields) Date custom field Number |
Text |
|
|
Number Single-select (Drop-down) field Multi-select (Drop-down) field |
Number |
|
|
Date (Start and Due date fields) Date custom field |
Date Notes |
|
|
Single-select (Drop-down) field Boolean (Completed) |
Yes/No |
|
|
Text Single-select (Drop-down) field Multi-select (Drop-down) field |
Choice |
|