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Smartsheet supported entities

Backup Supported Entities

Entity

Supported

Notes

Workspaces

+

 

Workspace Name, ID

+

 

Workspace Shares, Access Level

+

 

Workspace Comments

 

Workspace-level Attachments

 

Workspace Color, Logo

 

Folders

+

 

Folder Name, ID, Link

+

 

Subfolders, Folder hierarchy

+

 

Sheets Folder/Directory

+

 

Users

+

5000 users are supported for one backup operation. If you have more users, the first batch of 5000 will be backed up with the first backup, and the next 5000 will be backed up on the second launch of the backup operation.

User Name, ID

+

 

Email, Alternate Emails

+

 

User Roles

+

Backed up with the System Admin backup account

User Profile Details (Company, Department, Title, Phone, Timezone, Profile image)

+

 

Other Personal Settings

 

Groups

+

 

Group Name, ID, Description

+

 

Group Owner, Members

+

 

Admin Account Settings

 

Templates

 

Reports

 

Dashboards

 

Resource Views

 

Sheets

+

5000 sheets are supported for one backup operation. If you have more sheets, the first batch of 5000 will be backed up with the first backup, and the next 5000 will be backed up on the second launch of the backup operation.

Sheet Name, ID, Link

+

 

Sheet Type (Grid, Task List, Cards Sheet, Project, Form Sheet)

 

Sheet Shares/Collaborators, Owner, Access Levels

+

 

Sheet Discussions

+

With replies, attachments

Sheet-level Attachments

+

 

Sheet Summary

+

 

Project Settings

+

 

Cross-Sheet/Cross-Cell References (Links)

+

 

Update Requests

 

Activity Log

 

Publish Options

 

Forms

 

Automation/Workflow Rules

+

A token is required to back up and restore workflows. The token is created when the connection is added to FluentPro Backup

Columns

+

See the list of the supported column types below

Column Title, ID, Description

+

 

Column Settings (Width, Restrict option, Hidden, Locked, Column Order)

+

 

Rows/Tasks

+

 

Row Attachments

+

 

Row Discussions/Comments

+

With replies, attachments

Proofs 

+ −

Proofs with attachments and discussions. Proof Reviewers, Responses, and Versions are not supported

Reminders

 

Subtasks, Row Hierarchy

+

 

Dependencies

+

 

Cells and Cell Values

+

 

Row/Cell Formatting (font, color, etc.)

+

 

Conditional formatting

+

 

Filters

+

 

Cell Images, Hyperlinks

+

 

Baselines

+

 

Cell and Column Formulas
+


Supported Column Types for Backup

Column Type

Supported

Notes

Primary column 

+

 

Text/Number

+

With Number format

Contact List – one value

+

With Contact List options

Contact List – multiple values

+

With Contact List options

Date column

+

 

Abstract DateTime column

+

The type of Date column used for the default Start, Finish, Baseline Start, Baseline End date columns in the Project Sheets

Dropdown (Single Select)

+

With the dropdown options

Dropdown (Multi Select)

+

With the dropdown options

Checkbox

+

 

Symbols

+

With the selected symbol type

Auto-number

+

With the Display Format

Modified (Date)

+

 

Modified By

+

 

Created (Date)

+

 

Created By

+

 

Duration

+

 

Predecessor

+

 

Last Comment
+


Restore Supported Entities

Entity

Supported

Notes

Workspaces

+

 

Workspace Name

+

 

Workspace Shares, Access Level

+

 

Workspace Comments

 

Workspace-level Attachments

 

Workspace Color, Logo

 

Folders

+

 

Folder Name

+

 

Subfolders, Folder hierarchy

+

 

Sheets Folder/Directory

+

Supported for update

Users

 

Groups

+

 

Group Name, Description

+

 

Group Owner, Members

+

 

Admin Account Settings

 

Templates

 

Reports

 

Dashboards

 

Resource Views

 

Sheets

+

 

Sheet Name

+

 

Sheet Type (Grid, Task List, Cards Sheet, Project)

 

Sheet Shares/Collaborators, Owner, Access Levels

+

The restore account will become an Owner of the created Sheet, the original Owner will be set as the Sheet Admin

Sheet Discussions

+

 

Sheet-level Attachments

+

 

Sheet Summary

+

 

Project Settings

Working Days’ settings are restored, enabled Dependencies. Default columns remain selected in the Date Range Display, Options, Predecessor, Duration. Other settings are not restored

Cross-Sheet/Cross-Cell References (Links)

 

Update Requests

 

Activity Log

 

Publish Options

 

Forms

 

Automation/Workflow Rules

+

 

Columns

+

See the list of the supported column types below

Column Title, Description

+

 

Column Settings (Width, Restrict option, Hidden, Locked, Column Order)

+

 

Rows/Tasks

+

 

Row Attachments

+

 

Row Discussions/Comments

+

 

Proofs 

+ −

Proofs with attachments and discussions, Link added to a Proof is not restored. Proof Reviewers, Responses, Versions are not supported

Reminders

 

Subtasks, Row Hierarchy

+

 

Dependencies

+

 

Cells and Cell Values

+

 

Row/Cell Formatting (font, color, etc.)

+

 

Cell Images, Hyperlinks

+

 

Conditional formatting

 

Filters

 

Baselines

 

Cell and Column Formulas
+

 

Supported Column Types for Restore

Column Type

Supported

Notes

Primary column 

+

 

Text/Number

+

With Number format

Contact List – one value

+

With Contact List options

Contact List – multiple values

+

With Contact List options

Date column

+

 

Abstract DateTime column

Only the columns of this type added with the used template or manually are supported. Baseline Start, Baseline End columns and other custom columns of this type are not supported

Dropdown (Single Select)

+

With the dropdown options

Dropdown (Multi Select)

+

With the dropdown options

Checkbox

+

 

Symbols

+

With the selected symbol type

Auto-number

+

With the Display Format

Modified (Date)

+ 

Modified date will be set to the restore date when the Row is updated

Modified By

Modified By user will be set to the restore account that has updated the row

Created (Date)

If a Sheet is created during the restore, Created date will be set to the restore date

Created By

Created By user will be set to the restore account if it has created the row during the restore

Duration


Predecessor

+

 

Last Comment

Last Comment column is restored as a regular Text/Number column, the last comment text will be restored. But the column will not be further updated with new comments.

 

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